operations and finance manager (full time)
Summary of the Position:
Under the supervision of the Executive Director the Operations and Finance Manager performs a wide range of tasks, including grant and financial management, accounting, volunteer coordination, office management, IT support and human resource management.
Reporting: The Operations and Finance Manager reports directly to the Executive Director.
To Apply:
Send a cover letter and resume to careers@merrimack.org with the subject line “Operations and Finance Manager.” Applications submitted through Indeed or submitted without a cover letter will not be reviewed. No calls, please.
Key Responsibilities:
❖ Finance
o Manage accounting system under supervision of Accounting Consultant & Executive Director.
o Assist in preparation and management of budget and quarterly forecasts and provide guidance to program staff in developing and monitoring program budgets.
o Prepare and submit timely grant and government contract reports and invoices.
o AP/AR, deposits, in-kind ledger, & maintenance of accounting files.
o Process payroll/benefits through outside contractor, stay abreast of payroll tax laws.
o Lead annual audit activities.
o Update and implement all necessary business policies and accounting practices; suggest and implement improvements to accountability and efficiency as needed
❖ Administration
o Act as point person for facilities, equipment, insurance and administrative records.
o Assess administrative systems, policies, facilities, and use of technology; apply increasingly sophisticated business practices to increase capability and efficiency.
o Support a diverse team of talented staff to provide high quality services.
o Promote an organizational culture that inspires and motivates staff.
o Maintain a working knowledge of guidelines for all current government contracts.
o Manage mail disbursement, supply procurement, vendor relations.
o Manage HR and benefits administration and maintain all HR files.
o Assist the Executive Director and perform additional duties as assigned.
❖ IT Management:
o Under guidance of IT Consultant, support maintenance of computer system.
o Track inventory of hardware, software and licenses.
o Maintain/Troubleshoot email, website and software programs.
❖ Volunteer Coordination
o Manage volunteer database
o Coordinate volunteer recruitment and manage volunteer orientations.
o Develop ongoing volunteer communications via email or social media.
o Coordinate volunteer appreciation activities and overall program stewardship.
Qualifications:
While the qualifications below may indicate a successful candidate, we understand there are valuable areas of lived and professional experience that you may have that we may not have captured here. We encourage you to apply, even if you may not meet all of the qualifications.
Required Qualifications:
● Proven strengths in financial management, including developing and managing budgets, and financial reporting.
● Experience with bookkeeping/accounting. This role will have significant responsibility managing regular and auditable transactions.
● Excellent organizational skills and able to create effective administrative systems.
● The ability to prioritize and manage multiple projects/deadlines.
● Excellent communication skills.
● Strong computer and database skills; proficiency in Microsoft Office Suite.
● Either a master’s degree in public administration, Business or other related field + minimum one year of relevant work experience, OR a bachelor’s degree in above fields + three years relevant work experience, OR 5 years relevant work experience.
Preferred Qualifications:
● Proficiency in QuickBooks, Little Green Light, and federal online contract portals.
● Demonstrated success invoicing and submitting reports for state or federal grants.
Job Type: Full-time
Pay: $70,000.00 – $78,000.00 per year
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Physical setting:
- Office
Schedule:
- Monday to Friday
Work Location: In person
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